Monday, 7 May 2018

How-to: The GDPR 12-step guide

This is no stroke of original genius, as all the content for this post is lifted from the summary text of the guide Preparing for the General Data Protection Regulations, from the UK Information Commissioners' Office (copyright HM Government of the United Kingdom). It's a concise, clear rendering of the bones of the GDPR, and as such, a good thing.

It is, however, pretty light on practical examples in many areas, so after understanding the twelve pillars of GDPR, you may need to stick with us to get further insight into tools and techniques to achieve compliance...

1 Awareness
You should make sure that decision makers and key people in your organisation are aware that the law is changing to the GDPR. They need to appreciate the
impact this is likely to have.

2 Information you hold
You should document what personal data you hold, where it came from and who you share it with. You may need to organise an information audit.

3 Communicating privacy information
You should review your current privacy notices and put a plan in place for making any necessary changes in time for GDPR implementation.

4 Individuals’ rights
You should check your procedures to ensure they cover all the rights individuals have, including how you would delete personal data or provide data electronically and in a commonly used format.

5 Subject access requests
You should update your procedures and plan how you will handle requests within the new timescales and provide any additional information.

6 Lawful basis for processing personal data
You should identify the lawful basis for your processing activity in the GDPR, document it and update your privacy notice to explain it.

7 Consent
You should review how you seek, record and manage consent and whether you need to make any changes. Refresh existing consents now if they don’t meet the GDPR standard.

8 Children
You should start thinking now about whether you need to put systems in place to verify individuals’ ages and to obtain parental or guardian consent for any data processing activity.

9 Data breaches
You should make sure you have the right procedures in place to detect, report and investigate a personal data breach.

10 Data Protection by Design and Data Protection Impact Assessments
You should familiarise yourself now with the ICO’s code of practice on Privacy Impact Assessments as well as the latest guidance from the Article 29 Working Party, and work out how and when to implement them in your organisation.

11 Data Protection Officers
You should designate someone to take responsibility for data protection compliance and assess where this role will sit within your organisation’s structure and governance arrangements. You should consider whether you are required to formally designate a Data Protection Officer.

12 International
If your organisation operates in more than one EU member state (ie you carry out cross-border processing), you should determine your lead data
protection supervisory authority. Article 29 Working Party guidelines will help you do this.

Next up
Following posts will be deep-diving into the detail of audits and consents; there's a lot of practical steps involved in achieving GSPR compliance and more than a few pitfalls to avoid on the way to best practice. RC

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